Active

Contract Opportunity

SUBJECT*
Sioux Falls VAMC HVAC Filters Sources Sought

GENERAL INFORMATION
CONTRACTING OFFICE S ZIP CODE*
55101
SOLICITATION NUMBER*
36C26324Q0311
RESPONSE DATE/TIME/ZONE
01-31-2023 10:00 CENTRAL TIME, CHICAGO, USA
ARCHIVE
14 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE

PRODUCT SERVICE CODE*
4460 Air Purification Equipment
NAICS CODE*
333413 Filers, Furnace, Manufacturing
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs
NETWORK 23 CONTRACTING OFFICE
POINT OF CONTACT*
Contract Specialist
Jennifer Buck


PLACE OF PERFORMANCE
ADDRESS
Sioux Falls VAMC

2501 W 22nd Street

Sioux Falls, SD
POSTAL CODE
57105
COUNTRY
USA

ADDITIONAL INFORMATION
AGENCY S URL

URL DESCRIPTION

AGENCY CONTACT S EMAIL ADDRESS: Jennifer.Buck2@va.gov
EMAIL DESCRIPTION
PURPOSE OF THIS NOTICE

Sources Sought
Sioux Falls VAMC requires a supply contract with option years for HVAC filters with the Salient Characteristics listed and in accordance with the draft Statement of Work below.
This notice is a Sources Sought to determine adequate interest exists to publish a formal Request For Quotes. Responses to this notice will be used for market research purposes. No quotes shall be collected from this notice and no contract award will be made from this Sources Sought announcement.
The main purpose of responding to the Sources Sought is to indicate interest and capability of vendors provide pricing when/if a formal Request For Quotes is published.
Sources Sought Responses Shall Include:
What is your entity s socio-economic category?
Is your business entity is the manufacturer of the supply?
If your entity is not the manufacturer, who is the manufacturer?
Is your entity an authorized distributer?

Foreign end products, as defined in FAR Provision 52.225-2: https://www.acquisition.gov/far/part-52#FAR_52_225_2__d3401e52).
List foreign end products.
Does the total percentage of foreign end products excess 55 percent of the requirement?
Is the percentage of domestic content unknown?

Qualified Non-Manufacturer Information: Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)).
What percent of the supply is manufactured in the United States?
What percent of the supply is manufactured by Small Business?
Proof of Capability
Include a description of the product you provide and how it conforms to the requirement. The description may be in the form of a brief statement, brochure, or product specifications link.
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Send the above to: Jennifer.Buck2@va.gov by 10:00 am Central Standard Time on January 31, 2024.
Limitations on Subcontracting: If response to this Sources Sought supports advertising the formal Request For Quotes using a set-aside, then the following limitation sto subcontracting will be included in the formal Request for Quotes:

VAAR 852.219-76Â VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products; applies to SDVOSB set-asides.
FAR Provision 52.219-14 Limitations on Subcontracting; applies to SB set-asides.
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Restrictions against purchase of rebuilt or refurbished supplies by the Government:

Be aware the formal Request For Quotes will include VAAR 852.212-71 Gray Market Items, covering these restrictions.

PROPOSED STATEMENT OF WORK

HVAC FILTERS (Supply With Option Years)
DESCRIPTION OF NEED

The supplier shall provide pre, mid and final HVAC filters to the Sioux Falls VAMC as defined in this Scope of Work (SOW) and meet the specification requirements.

These are air filters for the air-handling units in the hospital and they must be replaced as part of preventative maintenance to provide clean air to patients and staff. Failure to replace filters causes contamination to the air ventilation system, reduction in overall indoor air quality, and negative impacts to patient health.
PERFORMANCE REQUIREMENTS

The Supplier shall deliver the filters within (5) business days of accepting purchase order.

Filters shall be delivered in the quantity and sizes each month as indicted in the attached monthly schedules.
Filters shall be packaged for each device and labeled with the device code as indicated on the monthly schedule.

Special Shipment Instructions: The Supplier will send a tracker to a designated requester point of contact. This information will be provided upon award of the contract.
HOURS OF OPERATION

Normal hours of operation are Monday through Friday from 8:00 am to 4:30 pm, excluding national and federal holidays.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

FILTER SPECIFICATIONS
Supplier shall submit product information sheets showing all specifications are met. These will be submitted to the COR for approval.

Pre Filters
Media
MERV 9 per ASHRAE 52.2 test standard
100% synthetic virgin fibers shall be in a pleated configuration.
Filter fibers shall not be electrostatically charged.
Galvanized expanded metal reinforcement shall be laminated to the air-exit side
Media pack shall be bonded to the filter frame around the entire inner periphery of the frame.
All points of contact between the pleat tips and the die cut board shall be bonded.
Adhesive shall be moisture resistant to resist high moisture conditions.

Frame
Frame shall consist die-cut high wet-strength beverage board.
Frame shall consist of two pieces, one for the air entrance side and one for the exit side.
Frame shall have double wall frame sides for strength.

Performance Requirements
Filters shall be classified under U.L. std. 900
Filters shall be shall be rated to withstand temperatures up to 200 degrees Fahrenheit
When tested per ASHRAE 52.2 test method, the filter must have a minimum efficiency of 70% on particles in the 3 to 10 micron range.
Filters of the size and air flow capacity shall meet the following rated performance specifications based on the ASHRAE 52.2 test method. Pertinent tolerances specified in Section 7.4 of the Air-Conditioning and Refrigeration Institute (ARI) Standard 850-93 shall apply to the performance ratings.
Initial Resistance @ 500 FPM - 1 filter = 0.48 WG
2 filter = 0.29
4 filter = 0.20

Required filter sizes: See attached schedule.

Mid Filters
MERV 13 per ASHRAE 52.2 test standard
Media
100% synthetic fibers shall be pleated in a tapered radial configuration.
Filter fibers shall be thermally bonded and electrostatically charged.
Galvanized expanded metal reinforcement shall be laminated to the air-exit side.

Frame
A heavy-duty moisture-resistant beverage board shall be utilized for an encasing frame.
Pleated cartridge shall be bonded to the peripheral interior of the outer frame.
The frame shall be internally laminated to the pleated cartridge apexes.

Performance Requirements
Filters shall be classified under U.L. std. 900
Filters shall be shall be rated to withstand temperatures up to 180 degrees Fahrenheit
When tested per ASHRAE 52.2 test method, the filter must have a minimum efficiency of 70% on particles in the 3 to 10 micron range.
Filters of the size and air flow capacity shall meet the following rated performance specifications based on the ASHRAE 52.2 test method. Pertinent tolerances specified in Section 7.4 of the Air-Conditioning and Refrigeration Institute (ARI) Standard 850-93 shall apply to the performance ratings.
Initial Resistance @ 500 FPM - 1 filter = 0.7 WG
2 filter = 0.45
4 filter = 0.40

Required filter sizes: See attached schedule.

HEPA Final Filters
Media
The media shall consist of an expanded layer of PTFE in a pleated configuration.
The PTFE shall be protected and supported by a layer of spun bonded polyester on both sides of the media.
The spun bond layers shall be thermal fastened and not attached to the PTFE with any off-gassing glues, coatings or adhesives.
Media shall be completely free of any inorganic contaminants such as boron or phosphorus.
The media shall be resistant to tear and handling damage.

Frame
Frame shall consist of high impact polystyrene plastic.
No metal shall be allowed in construction of filter.
Frame header shall be a min. of 13/16" thickness and integral to the cell side construction.

Performance Requirements
Minimum Avg. Efficiency @ 0.3u particle size = 99.99%
Filters shall be approved and Listed by Underwriters' Laboratories, Inc. Class 2 when tested according to U. L. Standard 900.
Filters shall be rated to withstand temperatures up to 250 degrees Fahrenheit.
Filters of the size and air flow capacity shall meet the following rated performance specifications based on the ASHRAE 52.2 test method. Pertinent tolerances specified in Section 7.4 of the Air-Conditioning and Refrigeration Institute (ARI) Standard 850-93 shall apply to the performance ratings.
Maximum working pressure 20 WG
Initial Resistance @ 1000 FPM - 12 filter = 0.30 WG
@ 2000 FPM - 12 filter = 0.70 WG

Required filter sizes: See attached schedule.

Attachments/Links