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Contract Opportunity

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a firm-fixed price, non-personal healthcare service, ID/IQ contract, single award, commercial item, Medical Technologist (MT), Clinical Laboratory Scientist (CLS), or Medical Laboratory Technicians (MLT) Services at the Pine Ridge PHS, IHS Hospital, located in Pine Ridge SD and the outlying Health Centers to include Kyle IHS Health Care Center, located in Kyle, SD and Wanblee IHS Health Care Center, located in Wanblee, SD in response to Request for Quote (RFQ) 75H70624Q00007. The contract resulting from this solicitation will not obligate funds; funds must be obligated prior to starting performance through a task order. Orders may be submitted electronically, facsimile or hard copy.

C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-12.

D. This RFQ is set-aside 100% Small Business Set-Aside Indian Economic Enterprises (IEE) with the associated NAICS Code of 561320.

E. The unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) and include Holiday pay and Overtime pay with the all-inclusive hourly rate. Plus, all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates. Note: No holiday pay or overtime pay will be identified separately. The contractor must include this in the all-inclusive hourly rate.

See attached SF-1449. Complete, sign and return the SF-1449 with your RFQ response.

F. Minimum of One (1) and a maximum of Five (5) Medical Technologist (MT), Clinical Laboratory Scientist (CLS) or Medical Laboratory Technician (MLT) for a total of 11,000 hours per year. The providers will a flexible schedule of a maximum of 40-45 hours per week at any of the following locations:

• Pine Ridge IHS Hospital, 1 Highway 18, Pine Ridge, SD 57770


• Kyle IHS Health Care Center, 1000 Health Center Road, Kyle, SD 57752


• Wanblee IHS Health Care Center, 210 1st Street, Wanblee, SD 57577

The period of performance will be March 1, 2024 through February 28, 2025 with four (4), one (1) year option periods.

G. FAR 52.212-1 Instructions to Offerors-Commercial Items (September 2023).

Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number RFQ 75H70624Q00007.


2. Closing Date: February 5, 2024 at 12:00 pm CT


3. Name, address and telephone number of company and email address of contact person.


4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.


5. Terms of any express warranty


6. Price and any discount terms


7. “Remit to” address, if different than mailing address.


8. A completed copy of the representations and certifications at FAR 52.212-3


9. Acknowledgment of Solicitation Amendments (if any issued)


10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and


11. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

In addition, Contractors shall provide the following:

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    • Name and phone number of three (3) professional references.
    
    
    • Shall meet the qualifications in the Statement of Work and provide copies of requested documents including documentation of a minimum of 12 months experience working in a medical surgical inpatient setting (hospital) within the last thirty-six months to ensure competency in a high complexity laboratory setting.
    
    
    • Complete and sign IHS Buy Indian Act Indian Economic Enterprise (IEE) Representation Form
    
    
    • Complete and sign Child Care Position Provisional Authorization
    
    
    • Complete and sign the Declaration for Federal Employment – Optional Form 306.
    
    
    • Complete and sign Addendum to Declaration for Federal Employment (OF306).
    
    
    • Complete and sign Licensure Requirement Form.
    
    
    • Copy of malpractice insurance coverage.
    
    
    • Copy of active, current, and unrestricted license or certification.
    
    
    • Copy of American Society for Clinical Pathology (ASCP) or equivalent board certification.
    
    
    • Copy of Active Board Certified and have current Basic Life Support (BLS).
    
    
    • Copies of current Continuing Medical Education (CME)/Certified Education Unit (CEU).
    
    
    • Current immunization record, including COVID-19 vaccines.
    
    
    
    
  
  
  
  

Attachments:

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    • Statement of Work
    
    
    • IHS Buy Indian Act Indian Economic Enterprise (IEE) Representation Form
    
    
    • Provisions and Clauses incorporated by reference and full text
    
    
    • Business Associate Agreement
    
    
    • Contractor’s Performance Conditions & Responsibilities
    
    
    • HHS Residual Standard of Conduct
    
    
    • Workplace Violence & Violence in the Workplace
    
    
    • Courtesy and Respect in the Workplace Policy
    
    
    • Mandatory Seasonal Influenza
    
    
    
    
  
  
  
  

• Basis of Award: Best Value with Trade-Off - See FAR 52.212-2 Evaluation-Commercial Products and Commercial Services; attached in full text.

H. FAR 52.212-3 Offer Representations and Certifications-Commercial Items (November 2023) See attachment for full text.

I. FAR 52.212-4 Contract Terms and Conditions-Commercial Item (November 2023) Applied to this acquisition and it’s incorporated by reference.

J. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (December 2023) See attachment for full text.

K. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable.

L. Submit proposal to:

Great Plains Area Indian Health Service

Attn: Ursula Maslonka, Contract Specialist

115 4th Ave. SE, Room 309

Aberdeen, SD 57401

Email: ursula.maslonka@ihs.gov

Questions in regards to this solicitation shall be submitted in writing by email to Ursula Maslonka at Ursula.Maslonka@ihs.gov . The last day to submit questions is January 11, 2024 10:00 am, CT.

SECURITY CLEARANCE

A security pre-clearance must be performed for any employees referred to IHS through this contract.

Fingerprints must be completed and adjudicated prior to services being performed under this contract.

No contract award shall be made to any vendor or provider listed on the OIG Exclusion List http://exclusions.oig.hhs.gov throughout the duration of the contract. It shall be the responsibility of the contractor to notify the acquisition official if there is a change in provider.

Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities or systems controlled by the Indian Health Service (I.H.S.). Before starting work requiring routine access to I.H.S. facilities or systems each person must complete a FBI National Criminal History Check (Fingerprint Check) adjudicated by an I.H.S. employee using the Office of Personnel Management Personnel Investigations Processing System. Contractors shall allow five business days for I.H.S. processing of fingerprints taken electronically at an I.H.S. site and thirty business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of I.H.S. sites with electronic fingerprint capability is available from the Contracting Officer.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE), http://exclusions.oig.hhs.gov. As soon as practicable prior to the start of work, the performance of the work the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work.

The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each Contractor or subcontractor employee referred to I.H.S. is not on the LEIE and can obtain a favorable fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour or Cost Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If this is a Fixed Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or an increase to the contract amount.

Government will pay for the cost to process the contractors suitability clearances. However, multiple investigations for the same position may, at the Contracting Officers discretion, lead to reduction(s) in the contract price of no more than the cost of the extra investigation(s).

Employees that DO NOT have access to LMS, contractors, volunteers, or IHS employees with IPA’s or MOA’s to tribal organizations please, click here IHS Sexual Abuse Prevention website. When the contractors have completed and passed the training, please have them send a copy of the last page of the training with Name, Date, and Time to their Supervisor, COR, and Kimmen LeBeau, e-mail: Kimmen.LeBeau@ihs.govInvoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232- 71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

Attachments/Links