City of Watertown, SD

Request for Proposal

2023 Playground Structure

The City of Watertown, South Dakota is requesting proposals from qualified playground equipment companies in order to establish a contract to provide new playground equipment, ADA accessible rubber surfacing and installation services in the following location:

*Notes: Approximate location is identified on the attachment.

The City of Watertown will be responsible for removal and stumping of existing tree. The Vendor will be responsible for final grading, concrete and safety surfacing installation.

The selected vendor shall be responsible for:

1. Provide the City with colored conceptual drawing and an overhead schematic of playground equipment.
2. Meet with City staff prior to submitting the final order to confirm color, attributes and layout of the equipment.
3. Respond to inquiries from City staff concerning equipment or installation and provide prompt attention to any issues regarding missing or mislabeled parts.
4. Coordinate scheduling of installation of equipment with City staff.
5. Be responsible for providing safety precautions in connection with contracted installation work.

6) Upon completion of equipment installation, conduct an onsite audit to confirm that the equipment was installed according to manufacturer's specifications and provide written documentation of the audit to the City of Watertown.

1) All equipment shall meet or exceed CPSC requirements and be compatible with ADA, IPEMA, & ASTM guidelines.

Play Element Guidelines Target age — 5 to 12 yrs.

Suggested Elements: Lions Park

• Multiple climbing elements.
• Inclusive play features.
• Themed concept acceptable.
• Free standing spinning dynamic elements.

The following elements are NOT desired:

Clear bubble/window or mirror panels.

• Game panels with moving parts.
• Metal slides.
• Wooden features.

Lions Park: Not to exceed $143,000

Each submission should utilize the entire budgeted amount for each unit and include: all site preparation, concrete, surfacing, installation, equipment, shipping, and applicable taxes.

Proposals that exceed budgeted amount will not be considered.

The City reserves the right to;

Reduce the overall cost of a selected proposal in advance of confirming the order by requesting modifications or deletions as required to meet unexpected budgetary constraints.

Negotiate for the substitution of specific features while remaining consistent with the design concept.

Each vendor may submit (1) proposal for the playground site. To the extent possible, each proposal shall include all the equipment described above. The proposed design shall be compatible with the site. It is the responsibility of the vendor to confirm available space and compatibility for each design.

The proposal shall include: (1) original and (4) copies.

1. A single total project cost proposal, including an itemized breakdown of all charges must be submitted in a separate sealed envelope and should not be included or referenced in the other proposal documents.
2. Plan sheets 11 "x 17" showing entire design with dimensions.
3. Color rendering of design.
4. List or reference of design components.
5. Description of component materials/specifications.
6. Accessibility summary.
7. Copy of manufactures warranty and liability coverage.

1. Name of contractor providing professional installation services.

Submittals are due no later than 4:00 p.m., Friday, May 12, 2023 to the Watertown Parks &

Recreation Dept. PO Box 910, Watertown, SD 57201

Projected City review process — May 15 - 17, 2023.

The City intends to select one vendor for the project within 5 working days of review.

Each proposal will be evaluated on the following criteria to determine a review factor;

Qualifications : Maximum Score: .15

• Experience with comparable projects
• Past experience for the city.
• Support services (availability, responsiveness, etc.)

Design : Maximum Score: .60

• Creativity
• Perceived play value
• Visual appeal (final colors selected at time of order)
• Number and variety of play features
• Compatibility with site

Technical : Maximum Score: .25

• Compliance with RFP
• Research and understanding of project requirements
• Compliance with budget
• Project schedule/delivery
• Product specifications/Warranty
• Total : Maximum Score: 1.00 = Review Factor

The review factor will be applied to the total project cost in the following manner to calculate the Adjusted Value Total.

Selection will be based on the lowest Adjusted Total Value.

The review committee will consist of City staff from multiple disciplines, members of the Park Advisory Board and donors in order to solicit input from a variety of viewpoints.

Dusty Rodiek

Watertown Parks & Recreation Director

605-882-6260

drodiek@watertownsd.us

Thank you!